M-Files Platform Security

Make sure your security is up to standard

Worried about accidental data leaks and potential fines and other unwanted effects on your business? Audits, regulatory compliance and securing personal information are key to any business today.

M-Files provides enterprise-level security to guarantee the security and privacy of your documents and data. You can rest assured that we do our best to help you safeguard the security and privacy of your, or your customers’ data.

Security features for more control

Human error is often the reason for security breaches and accidental leaks. To combat this, you need to have safeguards in the system itself to prevent such incidents – and this is exactly what M-Files provides. Proper information management practices are an essential part of your overall data security and integrity. They let you take control of your company’s and your customers’ data.

Policy Enforcement

Automate data security with metadata-driven permissions that allow fully automatic control of access (read, edit, delete, change permissions) for any particular object based on its type or attributes. Permissions change with context of your content so that e.g. when an employee changes jobs, you don’t need to worry about permissions on all the related data.

M-Files supports managing content automatically in complex hierarchical structures, as well as sets permissions automatically based on those structures and reacts to changes.

Integration with your security solutions

Whether it is AD integration with single sign-on to enable flexible and secure access control into the system, or LDAP, SSO and MDM solutions already a part of your infrastructure, M-Files can be integrated to support secure access to data.

Version control with automatic audit trail

Preservation of old versions and the ability to revert to previous versions is built into M-Files. Check-in and check-out functions, so you can keep track when a file is being edited and who is making changes. The version history automatically saved every time a change is made in the content or metadata creates a seamless audit trail of who updated what and when, as well as the lifecycle of the document with tracking of logins, logouts, password changes and user group changes.

Automatic workflows

Automatic workflows let you govern the way documents are managed, shared and stored and therefore help you comply with company guidelines, industry standards, and legal regulations. Additionally, permissions can change automatically as the document moves through a workflow, from draft to approval to signature.

Print and download protection

Printing and downloading of documents can also be disabled as well as screenshots of the mobile application. Users can preview documents but they are prevented from printing or downloading.

Compliance and quality management

Ensure your quality processes, compliance, and certifications. M-Files Quality Management Solution (QMS) provides extensive support for regulated businesses.

Certifications and compliances

You don’t have to take our word about keeping your data secure and private. We have numerous 3rd party certifications to prove it. And we are compliant with major industry regulations. M-Files operates an ISO and SOC certified Quality and Information Security Management System to provide you a secure and high-quality service and takes a legal and ethical approach to its business practices at all times.